Job Description
Job Summary The Pathologist Transcriptionist is responsible for accurately transcribing and editing pathology reports while also providing administrative and clerical support to the pathology department. This role supports efficient departmental operations through precise documentation, scheduling, communication, and record management, while maintaining strict patient confidentiality and regulatory compliance.
Supervises the Following Positions Positions: N/A
Physical Requirements - The ability to perform the duties and responsibility of the position, with or without reasonable accommodations for disabilities.
- The ability to consistently lift, push or pull loads of up to fifty (50) pounds.
- Candidates whose disabilities make them unable to meet the requirements will still be considered fully qualified if they can perform the essential functions of the job with reasonable accommodation.
- Activity Conditions (Occasionally, Frequently, Continuously):
- Sitting- Frequently
- Walking- Occasionally
- Standing- Occasionally
- Bending- Occasionally
- Squatting- Occasionally
Visual and Hearing Requirements - Must be able to see with corrective eye wear.
- Must be able to hear clearly with assistance
Working Conditions Primarily Works in a well-lighted and air-conditioned environment with period of heavy workload and stress. Works in various conditions.
Performance: Essential Functions Decision Making: Ability to make decisions and take appropriate action based on the information they have. Recognizes own limitations and consults with the pathologists, pathologists' assistants, or team members when appropriate.
Time Management: Works efficiently and manages duties to ensure that tasks are completed with accuracy and within the scheduled shift or reasonable amount of time.
Quality & Quantity: Demonstrates accurate, knowledge and skill to carry out job duties. Follows departmental work policies and procedures. Speed and consistency of output and time utilization of job duties.
Computer Knowledge & Electronic Equipment Use: Demonstrates ability to consistently utilize electronic equipment and online computer programs to perform job duties, including electronic documentation.
Resource Utilization: Consistently utilizes and maintains supplies and equipment to minimize lost charges and unnecessary equipment repair-replacement.
Confidentiality: Adheres to established policies on privacy and security requirements for compliance with the Health Insurance Portability and Accountability Act (HIPAA), as applicable by Shannon Policy.
Performance: Position Specific Essential Functions - Transcribe and edit pathology dictation from pathologists using dictation software
- Prepare surgical pathology, cytology, and consultation reports with high accuracy
- Review reports for grammar, clarity, completeness, and medical terminology accuracy
- Ensure reports meet departmental formatting, quality, and turnaround time standards
- Communicate with pathologists to clarify dictation or report details as needed
- Correct transcription errors identified during quality assurance reviews
- Provide general administrative and clerical support to the pathology department
- Answer phones, route calls, take messages, and respond to routine inquiries professionally
- Maintain and organize electronic and paper files, records, and reports
- Serve as a point of contact between pathologists, laboratory staff, and other departments
- Adheres to HIPAA, institutional, and regulatory requirements
- Performs other duties as assigned.
Qualifications Education
- Required
- High school diploma or equivalent
- Preferred
- Medical transcription training or equivalent experience
Experience:
- Preferred
- Knowledge of medical terminology, particularly pathology terminology
- Knowledge of transcription software, word processing, and EPIC
Certification/Licensure:
Job Tags
Shift work