Job Description

Role Description

The Government Contracts Virtual Assistant will help manage the entire proposal lifecycle—from identifying opportunities through final submission. You will work closely with our AI research platform and leadership team to ensure every proposal is organized, compliant, and submitted on time.

Key Responsibilities

• Opportunity Research
  • Monitor federal, state, county, and municipal procurement websites.
  • Identify government contracting opportunities that align with AlphaHire’s services.
  • Review solicitations and summarize key requirements.
  • Maintain an organized pipeline of active opportunities.
• Proposal Coordination
  • Download and organize solicitation documents.
  • Build compliance checklists and submission timelines.
  • Track amendments, Q&A deadlines, and proposal due dates.
  • Coordinate required documents and certifications.
  • Ensure all submission requirements are completed.
• Proposal Submission
  • Prepare proposal packages for submission.
  • Upload proposals through government procurement portals.
  • Verify successful submissions.
  • Maintain detailed submission records.
  • Monitor award notifications and procurement updates.
• Administrative Support
  • Maintain capability statements and company documents.
  • Update registrations and vendor profiles as directed.
  • Organize proposal templates and supporting documentation.
  • Keep proposal files and records organized.
  • Assist with special projects as assigned.

Qualifications

• 2+ years of experience supporting government contracts, proposals, procurement, or project coordination.
• Excellent written and spoken English.
• Strong organizational and project management skills.
• Experience working with multiple deadlines.
• High attention to detail.
• Proficient with Microsoft Office and Google Workspace.
• Reliable high-speed internet connection and professional home office.

Preferred Qualifications

• Experience with one or more of the following is preferred:
  • U.S. federal, state, or local government procurement
  • SAM.gov
  • Government procurement portals
  • Proposal or bid coordination
  • RFP or RFQ administration
  • Compliance tracking
  • Virtual assistant or project coordination experience

Performance Metrics

• Qualified opportunities identified
• Proposal deadlines met
• On-time submissions
• Submission accuracy
• Organization of proposal documentation
• Responsiveness and communication
• Pipeline management

What Success Looks Like

• Never miss a proposal deadline.
• Keep every opportunity organized from start to finish.
• Identify relevant government contracting opportunities.
• Communicate proactively.
• Maintain accurate documentation and records.
• Ensure every proposal is submitted accurately and on time.

Work Schedule

• Full-time
• Remote
• Must have availability to overlap with U.S. Eastern Time business hours for meetings and proposal deadlines.

Benefits

• You’ll be part of a growing AI-powered workforce intelligence company that combines advanced research, artificial intelligence, and government contracting to solve complex workforce challenges.
• This role offers the opportunity to build and improve scalable proposal operations while working with cutting-edge AI tools that streamline the proposal development process.

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